Buying the wrong printer costs you more than money. It costs you time, frustration, and constant interruptions to your workday. We tested 14 models and picked the 8 that actually deliver for small businesses in 2026.

What We Looked At

Every printer was evaluated on six criteria: print speed, cost per page, print quality, connectivity, paper handling, and long-term reliability. We focused on printers under $400 that can handle real office workloads.

1. HP LaserJet Pro M404dn — Best Overall

Fast, reliable, and built for volume. Prints 40 pages per minute in monochrome. Auto-duplex saves paper. Wired and wireless ready. The cost per page is among the lowest in its class.

Best for: Offices printing 500+ pages per month who need speed and low running costs.

Price: Around $289 | Cost per page: Under $0.03

2. Brother MFC-L2710DW — Best Budget Laser

Print, scan, copy, and fax in one compact machine. Wireless printing built in. The TN-2420 toner cartridge lasts 3,000 pages and costs around $54. Strong value for tight budgets.

Best for: Small offices that need an all-in-one without overspending.

Price: Around $149 | Cost per page: Under $0.04

3. Epson EcoTank ET-2811 — Best for Color Printing

No cartridges. Ink tanks that you refill with bottles. High upfront cost but extremely low running costs over time. One set of bottles can print up to 7,500 pages in black.

Best for: Offices that print a lot of color — marketing materials, presentations, client documents.

Price: Around $199 | Cost per page: Under $0.01 for black

4. Canon PIXMA G3270 — Best Wireless Inkjet

Wireless, all-in-one, and built around Canon's MegaTank refillable ink system. Print, scan, and copy. Ink bottles cost a fraction of cartridges.

Best for: Small offices needing scan and copy alongside color printing.

Price: Around $179 | Cost per page: Very low with refill bottles

5. HP OfficeJet Pro 9015e — Best All-In-One

Prints, scans, copies, and faxes. Fast duplex printing at 22ppm. Smart features including automatic document feeder and HP+ cloud connectivity.

Best for: Offices that need full document management in one machine.

Price: Around $229 | Cost per page: Around $0.05 for color

6. Canon imageCLASS MF267dw — Best Compact Laser

Laser quality in a small footprint. Wireless printing, auto-duplex, and a 35-sheet automatic document feeder. Quiet operation. Fits on any desk.

Best for: Home offices and small teams with limited desk space.

Price: Around $219 | Cost per page: Under $0.04

7. Brother HL-L2350DW — Best Single-Function Laser

If you only need to print, this is the most reliable option under $150. Wireless, fast at 32ppm, and the toner cartridges are affordable and widely available.

Best for: Businesses that print documents only and want maximum reliability at minimum cost.

Price: Around $129 | Cost per page: Under $0.03

8. Epson WorkForce Pro WF-3820 — Best for Heavy Color Workloads

Designed for offices that print color frequently. Fast at 20ppm for color. Auto-duplex, 250-sheet paper tray, and wireless built in. Ink subscription available for extra savings.

Best for: Offices printing 300+ color pages per month.

Price: Around $199 | Cost per page: Around $0.06 for color

Inkjet vs Laser — Which Is Right for You?

Choose laser if you print mostly text documents in high volume. Lower cost per page and faster print speeds. Toner cartridges last longer than ink cartridges.

Choose inkjet if you print color frequently or in lower volumes. Better color quality and lower upfront cost. EcoTank and MegaTank models eliminate the cartridge problem entirely.

What to Look for Before You Buy

Three numbers matter most: monthly duty cycle, cost per page, and yield per cartridge. A printer that costs $100 but charges $0.10 per page will cost you more than a $300 printer at $0.02 per page — if you print enough.

Always calculate your monthly print volume first. Then match a printer to that volume.

Where to Buy Genuine Ink and Toner

Whichever printer you choose, use genuine cartridges. Compatible cartridges save money upfront but often damage print heads, void warranties, and produce inconsistent quality.

Keemstar Office Solution stocks genuine ink and toner for all 8 printers on this list. Fast delivery. Verified stock.

Ready to order supplies for your printer? Visit kimstardigimart.com and find the exact cartridge for your model.